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Submissions

Poster and Abstract Guidelines

The American Dermoscopy Meeting 2016 has created a limited amount of space for poster to be displayed. The deadline for submitting a request to exhibit a poster is August 1, 2016. Please submit an email copy of the poster presentation for review and selection to Nicole Gomez at: nicole@nmgmeetings.com.

All posters will be available to the attendees to view (i.e. secured website, etc) and only FOUR (4) posters will be chosen to be displayed at the meeting. The winning poster will be determined on-site. There will be one winner, who will receive a dermoscope.

Please read the following guidelines carefully. Poster exhibits will be located in the Exhibit Area and presenters should be present each day from 7:00 am–8:00 am and during coffee break to present and discuss your poster. The maximum recommended poster size is 2’ high x 4’ wide.

POSTER SCHEDULE
  • Poster Set-Up: August 10th from 2:00 – 5:00 pm
  • Poster Tear-Down: August 13th from 12:30pm –  4:00 pm

Please Note: All posters must adhere to this schedule.

AVOIDANCE OF COMMERCIALISM

Any exhibit, of which the cost is underwritten to any extent by a pharmaceutical company or other commercial enterprise, must avoid commercialism. Trade names must not be used for drugs, devices and/or instrumentation including lasers. In addition, such an exhibit should include a clear but inconspicuous acknowledgment stating that a portion of its cost was underwritten and identify the particular commercial company involved. No advertising matter of any kind may be distributed nor will any material display which, in any way, directly promotes the commercial interest of any particular company, enterprise, or the exhibitor be permitted. Any medications or other substances, devices or equipment referred to in exhibit materials must be identified by their scientific names.

Note: Sponsorship or funding by a commercial enterprise must be noted in the lower right hand corner of the exhibit. Failure to do so will result in the exhibit being taken down.

RESPONSIBILITY FOR DAMAGE AND LOSS

ADM 2016, NMG Meetings and The Omni Grove Park Inn will not be responsible for damage, destruction, loss or theft of exhibits or property used in connection therewith, however cause, nor for goods sent to the building prior to or ruminating after the exhibit hall has closed. The poster presenter agrees to the above and will present no claims to ADM, NMG Meetings or the Omni Grove Park Inn. The poster presenter assumes all responsibility for damage or loss to the Poster exhibit and for damage caused by the poster exhibit to the person, property and rights (including patient) or others, including damage to the floors, walls, decoration or equipment of the Omni Grove Park Inn and the poster present agrees to protect, indemnify, hold harmless and defend the ADM 2014, NMG Meetings and the Omni Grove Park Inn from and against any claim for such damage or loss.

TRANSPORTING

Poster presenters are encouraged to carry their material with them since small and/or flat items are easy to lose in shipping. ADM 2016 does not provide return shipping services for poster presenters, however shipping services are available at the Business Center at the Omni Grove Park Inn.

QUESTIONS?

Should you need further information, please contact:
Nicole Gomez, Meeting Manager | Phone: 831-595-0710 | Email: nicole@nmgmeetings.com